| Code
of Conduct for Directors
and Senior Management (CODE)
1.
Introduction
Chowgule
Steamships Limited (CSL)
(the “Company”
) is committed to maintaining
the highest standards
of business and ethical
conduct. This Code of
Business Conduct and Ethics
for Directors and Senior
Management (Code) reflects
the business practices
and principles of behavior
that support this commitment.
Our Board of Directors
will strive to adhere
to the standards of conduct
contained in the Code
and to update these standards
as considered appropriate
to reflect legal and regulatory
developments. Every Director
will be expected to read
and understand this Code
and its application for
the performance of his
or her responsibilities.
2.
Compliance Officer
The
Company has designated
the Company Secretary
of the Company as its
Compliance Officer to
monitor implementation
of this Code. Directors,
at their discretion, may
make any report or complaint
provided for in this Code
to the Chairman of the
Board or to the Compliance
Officer. The Compliance
Officer will refer complaints
submitted, as appropriate,
to the Chairman of the
Company and/or to the
Board of Directors.
3.
Compliance with Applicable
Laws
Directors
must comply with all laws,
rules, and regulations
of the country and other
countries, as well as
the states, counties,
cities, of other jurisdictions,
applicable to either the
Company or its business
or that of its subsidiaries.
This
Code does not claim to
cover or summarize all
laws, rules, and regulations
applicable to either the
Company or its business
or subsidiaries. The Compliance
Officer shall wherever
possible provide to the
Directors information
about or copies of the
various guidelines and
materials on specific
laws, rules, and regulations
which may have a bearing
on their duties and responsibilities.
Directors should consult
with the Chairman of the
Board or the Compliance
Officer if they have questions
about laws that they think
may be applicable to either
the Company or its subsidiary
or its business.
4.
Attendance
Each
Director shall endeavour
to attend all the Board
Meetings / Committee Meetings,
except in cases of ill-health,
extraneous circumstances
etc. and inform the Board
in writing in case of
their inability to attend
a meeting.
5.
Information
Each
Director shall provide
to the Company in a timely
manner information required
to be furnished mandatory
by various laws (e.g.
– other Directorships
/ Committee positions
held, number of shares
held in the Company and
the changes in holding
etc.)
6.
Training
Each
Director shall attend
any course arranged by
the Company for providing
training to Directors
in regard to the responsibilities
and obligations of Directors
as such.
7.
Conflicts of Interest
Any
Director who becomes aware
of a conflict or potential
conflict should bring
it to the attention of
the Chairman of the Board
or the Compliance Officer.
A “conflict of interest”
may exist whenever the
interests of a Director
conflict in any way (or
even appear to conflict)
with the interests of
a Company in relation
to its dealings with third
parties. While the Directors
would be free to make
personal investments,
keep social relations
and extend normal business
courtesies, they must
not have any interests
that adversely influence
the performance of their
responsibilities. A conflict
situation can arise when
a Director takes actions
or has interests that
may make it difficult
to perform his or her
responsibilities as a
Director of the Company
objectively. Conflicts
of interest may also arise
when a Director, or a
member of his or her family,
receives improper personal
benefits as a result of
his or her position with
a Company, whether received
from that Company or a
third party. Gifts above
a nominal value to, loans
to, or guarantees of obligations
of Directors, or their
respective family members
may create conflicts of
interest.
Although
it is not always possible
to avoid conflicts of
interest particularly
when a Director is not
aware of the conflict,
it is Company's policy
not to allow such conflict
to arise when such possibility
is known. Conflicts of
interest may not always
be known or apparent.
If Directors have a question,
they are encouraged to
consult the Chairman of
the Board or the Compliance
Officer.
8.
Corporate Opportunity
Except
as may be approved by
the Board of Directors
or a Committee of Independent
Directors, Directors are
prohibited from (a) taking
for themselves personally
any opportunities that
belong to the Company
or are discovered through
the use of corporate property,
information, or position;
(b) using corporate property,
information, or position
for personal gain; and
(c) competing with the
Company.
9.
Confidentiality
All
Directors are expected
to maintain confidentiality
in respect of confidential
information entrusted
to them by the Company,
except when the Company
authorizes disclosure
or the laws, regulations,
or legal proceedings require
such disclosures. The
term “confidential
information” includes,
but is not limited to,
non-public information
that might be of use to
competitors of the Company
or others, or prejudicial
to the interest of the
Company or its customers
if disclosed. Whenever
feasible, Directors should
consult the Chairman of
the Board or the Compliance
Officer if they believe
they have a legal obligation
to disclose confidential
information .
10.
Fair Dealing
Each
Director should endeavor
to deal fairly with the
Company's customers, suppliers,
competitors, officers,
and employees. A Director
should perform his or
her duties in good faith,
acting honestly, free
from the intention to
defraud. None should take
unfair advantage of anyone
through manipulation,
concealment, abuse of
privileged information,
misrepresentation of material
facts, or any other unfair
dealing practice. Inappropriate
use of proprietary information,
misusing trade secret
information that was obtained
without the owner's consent,
or inducing such disclosures
by past or present employees
of other companies is
prohibited.
11.
Protection And Proper
Use of Company Assets
All
Directors should perform
their duties in a manner
that protects the Company's
assets and ensures their
efficient use. All Company
assets should be used
for legitimate business
purposes as a Trustee.
12.
Accounting Complaints
The
Audit Committee of the
Boards of Directors is
responsible for establishing
procedures for the receipt,
retention, and treatment
of complaints regarding
accounting, internal accounting
controls, or auditing
matters. Directors who
have concerns or complaints
regarding such matters
are encouraged to promptly
submit those concerns
or complaints to the Compliance
Officer or to the Audit
Committee which, subject
to its duties arising
under applicable law,
regulations, and legal
proceedings, will treat
such submissions confidentially.
Such concerns or complaints
may, should it be considered
advisable, be made anonymously.
13.
Reporting Any Illegal
or Unethical Behavior
Directors
are encouraged to promptly
contact the Chairman of
the Board or the Compliance
Officer if the Director
believes that he or she
has observed illegal or
unethical behavior by
any employee, officer,
or by anyone purporting
to be acting on Company's
behalf and, the reporting
Director has any doubt
about the best course
of action in a particular
situation. In case the
conduct to be
reported
about is on the part of
a Director, then the Chairman
should be contacted. Any
such report may be made
anonymously should it
be considered advisable.
Confidentiality will be
maintained, to the extent
permitted by law.
14.
Public Company Reporting
As
a public company, it is
of critical importance
that Company's filings
with all the authorities
like SEBI, BSE, ROC, etc.
be full, fair, accurate,
timely, and understandable.
Directors may be asked
to provide information
necessary to assure that
the Company's public reports
meet these requirements.
The Company expects Directors
to take this responsibility
very seriously and to
provide prompt and accurate
answers to inquiries related
to the Company's public
disclosure requirements.
For this, the Directors
may take the assistance
of the Compliance Officer.
15.
Amendment, Modification
And Waiver
This
Code may be amended, modified,
or waived by the Board
of Directors, subject
to the disclosure and
other provisions of the
applicable statutes, and
the rules thereunder.
As a general policy, the
Boards of Directors will
not grant waivers from
compliance with the requirements
of the Code.
16.
Applicability
This
Code shall also apply
in letter and spirit to
the Senior Management
of the Company.
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